The Office of the Registrar works closely with students and faculty, handling student registration, enrollment verification, grading and academic records maintenance, transfer credit evaluation, academic and classroom scheduling, monitoring students’ curricular requirements and degree audits, degree awarding, course evaluations, veterans' benefits, FERPA compliance, and transcript requests. In addition, the Registrar handles all private studio space logistics—including keys, inspections and contracts.
Course Catalog and Course Schedule
Course catalog (Word document)
Course schedule (Excel document)
Student Registration
General Information
Late Registration
Dropping and Adding Courses
Registration Holds
Auditing Classes
Closed Classes
Waitlists
Continuing Education Courses
Academic Advising
Transcript Request form (pdf download)
General Information
All continuing students in good academic and financial standing are eligible to register for courses. Students must register in person during the scheduled registration period. Registration held during a given semester is for the following term.
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Please see the Academic Calendar and the course guide for registration dates and times.
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4th-Year Certificate students are eligible to drop off their registration rosters the week before pre-registration in a given semester. These students still have to meet with an advisor, but do not have to attend pre-registration.
Late Registration
After November (for spring registration) and March (for fall registration), all students registering for classes will be charged a late registration fee.
Dropping and Adding Courses
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Students may adjust their schedules, free of charge, by completing an add/drop form in the Student Services Office.
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The drop/add period is the first two weeks of classes. Drop/add can be used to change a schedule or add an audit. Please see the Academic Calendar for exact dates.
Registration Holds
Registration holds are placed on student records by the Bursar, Library or Financial Aid due to outstanding financial obligation. A hold on a student's record prohibits the student from registering until the obligation is fulfilled. In some cases, a hold can lead to the deactivation of a student ID, temporarily limiting access to Academy buildings. Please be sure to check your mailbox, e-mail account and voicemail for an indication that you may have a hold. If you find a notice indicating that you need to see any of these offices, you will need to resolve the problem before registration begins to register with your class.
Check with the following offices to confirm you are not on hold PRIOR to pre-registration:
Bursar: Bill Martin 215-972-2034
Financial Aid: Denise Coulter 215-972-2099
Library: Rick Henderson 215-972-2030
Auditing Classes
Classes may be audited on a space-available basis (the same policy for adding a class for credit) but cannot be added as an audit until the first two weeks of the semester. A record of audited work will appear on the student's academic record, and the work is subject to the same grading policy as other classes at the Academy. Students may not audit more than one class per semester. Audit status may not be changed except during the add/drop and withdrawal period as with any course, and at no time can credit be granted retroactively. The fee structure for audited classes is the same as credit classes.
Full-time Certificate and Academy BFA students are eligible to audit one Certificate-level class per semester. MFA and Post-Bac students are eligible to audit one Certificate course per semester.
Closed Classes
Some classes have smaller class limits than others, and some classes fill quickly due to popularity. It is important for students to choose alternative classes in the event that a class closes. The student's advisor can assist with the selection of alternate courses during advising and during pre-registration.
Waitlists
For any classes that fill, the Registrar and Student Services Coordinator will maintain a list of students interested in enrolling, should a seat become available. Students with outstanding grades (Incompletes or Failures) will be given second priority on a waitlist for classes in extremely high demand, except if the course is mandatory for degree completion. Please see the Registrar or Student Services Coordinator for more information.
Continuing Education (CE) Courses
Any student who wishes to register for a class offered through the Continuing Education Program for certificate credit must see the Continuing Education Office and the appropriate Department Chair, the Dean of Student Affairs or the Registrar. Tuition for the class(es) will be added to your bill at the Certificate/BFA tuition rate.
In addition to completing the standard add/drop form you must also complete the “CE Class for Certificate/BFA Credit” form. This is a carbon copy form you can pick up in the Student Services Office, and once completed, you will need to deliver a copy to the Registrar’s Office, to the Bursar’s Office, and to the Continuing Education Office.
Certificate/BFA credit cannot be granted retroactively for a class taken through the Continuing Education Office. If you do not submit the “CE Class for Certificate/BFA Credit” form, you will not be charged the Certificate/BFA tuition rate and you will not earn toward the completion of your Certificate.
Academic Advising
All Certificate and Academy BFA students are required to meet with their Academic Advisor prior to the day of registration. We ask that students please come to registration prepared. This means have your registration roster completed, with your signature and your academic advisor's signature.